Terms and Conditions

Sustrans Big Walk and Wheel is promoted by Sustrans company number 1797726, [Registered Charity No. 326550 (England and Wales) SCO39263 (Scotland)] (“The promoters”/ “we”).

The challenge dates are Monday 20 March – Friday 31 March 2023.

Schools can record active journeys for the challenge on the Sustrans Big Walk and Wheel website from Monday 20 March 2023 to midday on Monday 3 April 2023. Journeys made before the start time or after the closing time will not count towards the challenge.

Any enquiry concerning this challenge should be sent to: bigwalkandwheel@sustrans.org.uk.

The promoters reserve the right to cancel this challenge at any stage, if deemed necessary, or if circumstances arise out of their control.

Sustrans Big Walk and Wheel is open to all schools in the United Kingdom. A DfE/SEED/Inst number is required to complete registration and enable schools to participate.

Nursery schools can enter the Sustrans Big Walk and Wheel challenge provided they have a DfE Number. If a nursery does not have a DFE number and wishes to take part, they should contact bigwalkandwheel@sustrans.org.uk.

Sustrans Big Walk and Wheel has three categories for school-types, small primary (fewer than 250 pupils), large primary (greater than or equal to 250 pupils), and secondary schools.

There is no separate category for SEN/ASN/ALN schools. Pupils with special educational needs, additional support needs, additional learning needs and/or disabled pupils may take active journeys to school which can count towards the school’s daily score. This can include walking, using a wheelchair, scooting or cycling (using school/static/adapted cycles if required).

It is up to the discretion of school staff what constitutes as an active journey for pupils with special educational needs, additional support needs, additional learning needs and/or disabled pupils taking into account pupil ability.

Participants can register as a whole-school. However, if the whole school can’t take part, schools can enter one class or year group into the challenge. If a school is registered as a whole-school, classes or year groups within the school are not permitted to register separately as a class.

The promoters are not responsible for misuse of any prize, or claims, liability, loss or damage arising out of or in connection with this scheme. The promoters have no knowledge of local conditions and it may be that as a result of those conditions, including but not limited to weather conditions, construction projects, closures or other events, routes used are not safe. Any schools, by registering to participate in Sustrans Big Walk and Wheel, accept that it, or its representatives, must exercise judgment in their activities which result from participation in Sustrans Big Walk and Wheel, and are responsible for decisions affecting the safety of pupils and other participants.

Schools are advised to check all their details on Sustrans Big Walk and Wheel website prior to the start of the challenge. If any information is incorrect, they should contact the challenge organisers (bigwalkandwheel@sustrans.org.uk) to amend the details prior to the challenge start date. Once the challenge has begun (20 March 2023) it will not be possible to amend the information given at registration. Incorrect details may lead to allocation of the wrong category and a school/class not being eligible to claim any prizes or trophies.

The promoters aim to support schools during the challenge by providing them with Sustrans Big Walk and Wheel-themed resources. However, we cannot be held liable if, for any reason, we are unable to provide these resources.

Organisations who promote Sustrans Big Walk and Wheel are eligible to sign up for a Sustrans Big Walk and Wheel account for external promoters, giving them access to promotional resources, a tool to create leader boards for specific schools, and access to school homepages. However, this account does not give access to the details of school champions.

A school or class must log their active journeys to:

• receive a daily score which determines their position in the category at the end of the challenge

• appear on the daily leader boards

• be eligible to win in the daily prize draw

A school/year group/class may log one walking, wheelchair, scooting or cycling journey per pupil per day of the challenge. This should relate to the journey made to school each day. For those that park and walk/wheel or use public or school transport, their journey to school counts towards the challenge if any part of the journey is made on foot, using a wheelchair, scooter or cycle and lasts for 10 minutes or more.

Students with special education needs, additional support needs, additional learning needs and/or disabled pupils in both SEN/ASN/ALN and mainstream schools can take part in Sustrans Big Walk and Wheel by walking, using a wheelchair, scooting or cycling (using school/static/adapted cycles if required) to school.

A school/year group/class entering into the challenge agrees to record journeys as accurately as possible within the rules outlined in these terms and conditions.

We encourage schools to record journeys on every day of the challenge, but their final position is determined by their best five days.

Active journeys must be logged by midday on Monday 3 April 2023 for schools to be eligible for overall category winner.

The position of a school/year group/class at the end of the challenge is determined by their daily scores. Daily scores are calculated as the proportion of a school/year group/class who logs a walking/wheelchair/scooter/cycling journey that day and are given as a percentage. E.g. a school that has 100 pupils of which 60 walk, use a wheelchair, scoot or cycle to school on a given day will receive a daily score of 60%.

The overall winners of the challenge will be the school/year group/class with the highest score averaged of their best five days. The results are based on the data entered by the school/year group/class.

There are three overall categories in the 2023 challenge:

• small primary school (1-250 pupils)

•  large primary school (250+ pupils)

• secondary schools

The top five schools on the leader boards for each of these categories will receive an exclusive framed Sustrans Big Walk and Wheel 2023 certificate.

In the event of a tie, the schools at the top of the leader board will be declared joint winners.

The overall winning schools and final positions will be confirmed by 24 April. Details of the winning schools will be published on the Sustrans Big Walk and Wheel website. These will be the official and final positions as determined by the promoters.

The promoters will determine the winners of the challenge in accordance with schools’ performance. All such decisions will be final and binding.

To be included on the daily leader boards a school/year group/class should log their active journeys on the Sustrans Big Walk and Wheel website as per the table below.

A school will not appear on the daily leader boards if they enter their results after 12 noon the following school day. However, active journeys will be added to their overall challenge total if these journeys are entered before midday on Monday 3 April 2023.

The overall challenge leader boards reflect results entered by 12 noon on each day and may not be accurate as some schools may not enter their results until midday Monday 3 April 2023.

The promoters will aim to publish updated daily leader boards on the website by 2pm each day, reflecting the previous day’s results. However, we cannot be held liable if we are unable to meet this deadline.

Once the results for each week have been published, they will be final.

Schools that register for Sustrans Big Walk and Wheel before 6 February 2023 will be entered into a random prize draw.

The prize is Sustrans Bio sports water bottles and slap wrap bands for a class. However, we cannot be held liable if the prize changes.

The winner will be selected at random, contacted and announced by 3 March 2023. However, we will not be held liable if we are unable to meet this deadline.

By registering your school before 6 February 2023, you are agreeing to be bound by these terms and conditions.

The winner will be contacted by Sustrans via the email address used to register in the Sustrans Big Walk and Wheel challenge. Any personal data relating to entrants will be used solely in accordance with current data protection legislations.

The prize should be claimed by the winner by 10 March 2023. After this date, the promoter reserves the right to withdraw the prize altogether or to pick a replacement winner.

Sustrans Big Walk and Wheel is designed to be a fun challenge to help your school promote, walking, using a wheelchair, scooting and cycling journeys to school. To reflect this, prize allocation is random and daily, to allow as many schools as we can to win prizes for their pupils’ efforts around the UK.

To be entered into the prize draw you must log your active journeys on the Sustrans Big Walk and Wheel website by 12 noon on the following school day.

Prize winners will be selected at random from all those schools/year groups/classes who have a score of 15% calculated on that specific day (see “Overall category winners” above for details on how the daily score is calculated).

Not all schools/year groups/classes are eligible for all prizes. Some prizes are aimed only at participants registered in specific categories. Details on daily prizes, and who is eligible for them, will be available the prize page of the Sustrans Big Walk and Wheel website.

We will aim to announce the daily prize winner by 2pm the following day. However, we cannot be held liable if we are unable to meet this deadline.

The promoters will determine the winners of the daily prizes in accordance with the terms and conditions. All such decisions will be final and binding.

The prizes should be claimed by the winner by Monday 15 May 2023. After this date the promoters reserves the right to withdraw the prize altogether or pick a replacement winner.

We have introduced a pre-event survey to help us understand how many extra active journeys to school take place during Sustrans Big Walk and Wheel.

The pre-event survey active journey to school data needs to be collected on Wednesday 8 March 2023 (2 weeks in advance of the competition). Schools have until 9am 20 March 2023 to upload this data.

The data collected on the 8 March 2023 will be used to establish an active travel baseline for the school.

To thank schools for taking part in the pre-event survey, schools that enter their pre-event survey data onto the survey page of the Sustrans Big Walk and Wheel website by 9am 20 March 2023 will automatically be entered into a random prize draw.

The winner will be selected at random, contacted and announced by 31 March 2023. However, we will not be held liable if we are unable to meet this deadline.

By logging pre-event survey data prior to the 20 March 2023, you are agreeing to be bound by these terms and conditions.

The winner will be contacted by Sustrans via the email address used to register in Sustrans Big Walk and Wheel competition. Any personal data relating to entrants will be used solely in accordance with current data protection legislations

The prize should be claimed by the winner by 14 April 2023. After this date, the promoter reserves the right to withdraw the prize altogether or to pick a replacement winner

We have introduced a post-event survey to help us understand how many extra active journeys to school take place following Sustrans Big Walk and Wheel.

The post-event survey active journey to school data needs to be collected on Wednesday 24 May 2023 (2 months after the competition).

The data collected on the 24 May 2023 will be used to calculate an impact score for the school overall and for each class which supplied pre-event survey data.

The impact score will be the percentage point change in active travel during Sustrans Big Walk and Wheel compared with the school’s baseline two weeks prior to the competition (the 8 March pre-event active travel data).

To thank schools for taking part in the post-event survey, schools that enter their post-event survey data onto the survey page of the Sustrans Big Walk and Wheel website by 9am 26 May 2023 will automatically be entered into a random prize draw.

The winner will be selected at random, contacted and announced by 5th June 2023. However, we will not be held liable if we are unable to meet this deadline.

By logging post-event survey data prior to the 26 May 2023 you are agreeing to be bound by these terms and conditions.

The prize should be claimed by the winner by 19 June 2023. After this date, the promoter reserves the right to withdraw the prize altogether or to pick a replacement winner.

Secondary school pupils have the option to submit their campaign to bigwalkandwheel@sustrans.org.uk to be in with the chance of winning the opportunity to present their ideas at Schwalbe UK head office.

Pupils campaigns must be submitted no later than 28 April 2023.

We will aim to announce the finalists by 12 May 2023 but cannot be held liable if we are unable to meet this deadline.

No cash alternative to the prizes will be offered, even in the case of cancellation.

The prize is not transferable. In the event of unforeseen circumstances, the promoters reserve the right to offer an alternative prize.

The winners will be contacted by Sustrans via email. We share the name and email address of a prize winner with the prize providers to arrange prize delivery. Any personal data relating to entrants will be used solely in accordance with current data protection legislations and will only be used to administer the prize.

Delivery of the prize is arranged directly between the prize providers and the winner. Sustrans accepts no responsibility for delivery of the relevant prize or the winner’s satisfaction with the product(s). Please contact the prize providers in these instances.

The promoters cannot accept responsibility for loss or corruption of data in transit.

The promoters reserve the right to cancel or withdraw daily prizes, and any other prize competitions associated with the challenge at any time.

The promoters may substitute any prize that is awarded as part of this scheme with one of equal or greater value as it, at its sole discretion, may determine.

You must not adapt the Sustrans Big Walk and Wheel logo, resources or nature of the challenge other than where consent is given in writing by the Sustrans Big Walk and Wheel team. Requests can be made by emailing to bigwalkandwheel@sustrans.org.uk.

You will not adapt the name of the Sustrans Big Walk and Wheel challenge The challenge must be referred to as either “Sustrans Big Walk and Wheel.”, “Sustrans Big Walk and Wheel/Stroliwch a Roliwch” or “Sustrans Stroliwch a Roliwch”.

You are not permitted to use the Sustrans Big Walk and Wheel challenge to generate income or profit except to fundraise for Sustrans. However, PROVIDED THAT schools are participating in Sustrans Big Walk and Wheel, they are hereby permitted to raise funds for their own school during the competition.

You must not use the Sustrans Big Walk and Wheel challenge in any way that causes reputational damage to Sustrans.

Registering to the Sustrans Big Walk and Wheel website will be deemed as acceptance of these terms and conditions.

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